Executive Assistant, Finance

Mozilla

full-time

Publicado originalmente en greenhouse · Aplica desde el sitio de la empresa para mejor experiencia.

Sobre el puesto

<div class="gmail_default" style="font-size: small;"> <div> <div>To learn the Hiring Ranges for this position, please select your location from the Apply Now dropdown menu.</div> To learn more about our Hiring Range System, please click this <a href="https://docs.google.com/document/d/1ylUe7Ou0EbsOtGRBtUv1sSld3lbZ4mrYzo59tEkSjY8/edit?usp=sharing" target="_blank">link.</a> Why Mozilla? Mozilla Corporation is the non-profit-backed technology company that has shaped the internet for the better over the last 25 years. We make pioneering brands like Firefox, the privacy-minded web browser. Now, with more than 225 million people around the world using our products each month, we’re shaping the next 25 years of technology and helping to reclaim an internet built for people, not companies. Our work focuses on diverse areas including AI, social media, security and more. And we’re doing this while never losing our focus on our core mission – to make the internet better for people.  The Mozilla Corporation is wholly owned by the non-profit 501(c) Mozilla Foundation. This means we aren’t beholden to any shareholders — only to our mission. Along with thousands of volunteer contributors and collaborators all over the world, Mozillians design, build and distribute open-source software that enables people to enjoy the internet on their terms.  About this team and role: We're looking for an Executive Assistant to support the CFO and VP of Finance. This is a high-trust role at the center of Mozilla's Finance organization. You'll be the operational right hand to two senior leaders, keeping their time, priorities, and communications running smoothly while handling sensitive financial and business information with complete discretion. You'll work regularly with executive leadership (and their EAs), Board members, and external partners, so poise, judgment, and a proactive mindset matter as much as strong execution. What you'll do: <ul> <li style="font-weight: 400;">Act as a trusted partner and extension of the CFO and VP of Finance, providing proactive, high-level support that frees them to focus on Mozilla's most important financial and strategic priorities.</li> <li style="font-weight: 400;">Own complex, fast-moving calendars across both leaders: prioritize and sequence meetings, resolve conflicts, protect focus time, and align scheduling with Finance deliverables, Board cycles, and enterprise priorities.</li> <li style="font-weight: 400;">Run the operating rhythm of the CFO's office: plan and facilitate Finance and leadership meetings, prepare agendas and materials, capture decisions and action items, and drive follow-through.</li> <li style="font-weight: 400;">Prepare and refine executive-level presentations, reports, briefing materials, and correspondence for leadership meetings, business reviews, and external stakeholders.</li> <li style="font-weight: 400;">Coordinate domestic and international travel and manage expense reports.</li> <li style="font-weight: 400;">Serve as a key point of contact between the executives, their teams, and internal and external partners, ensuring timely, professional communication and follow-up.</li> <li style="font-weight: 400;">Support Audit committee, Investment Committee and Board preparation, including logistics, materials, and minutes as needed.</li> <li style="font-weight: 400;">Plan logistics for team offsites, work weeks, and events.</li> <li style="font-weight: 400;">Partner with other administrative colleagues on team communications, recognition moments, onboarding, and cross-team needs.</li> <li style="font-weight: 400;">Handle highly confidential information — financial, transactional, and personnel — with the utmost discretion.</li> </ul> What you'll bring: <ul> <li style="font-weight: 400;">7-10 years of executive administrative experience supporting one or more senior executives in a technology company or multi-location environment (calendar, travel, expenses, meeting support).</li> <li style="font-weight: 400;">Proven discretion and sound judgment with highly confidential and sensitive information, and comfort working closely with senior executives and Board members.</li> <li style="font-weight: 400;">Strong coordination and process management, with a bias toward anticipating needs and bringing options and recommendations rather than waiting for direction.</li> <li style="font-weight: 400;">A self-starter who thrives in a fast-paced environment, manages ambiguity and competing demands, and follows through with accuracy and attention to detail.</li> <li style="font-weight: 400;">Excellent written and verbal communication skills.</li> <li style="font-weight: 400;">Proficiency with Google Workspace.</li> <li style="font-weight: 400;">Familiarity with finance terminology, or experience supporting a Finance or executive team, is a plus.</li> </ul> What you’ll get: <ul> <li style="font-weight: 400;">Generous performance-based bonus plans to all eligible employees - we share in our success as one team</li> <li style="font-weight: 400;">Rich medical, dental, and vision coverage</li> <li style="font-weight: 400;">Generous retirement contributions with 100% immediate vesting (regardless of whether you contribute)</li> <li style="font-weight: 400;">Quarterly all-company wellness days where everyone takes a pause together</li> <li style="font-weight: 400;">Country specific holidays plus a day off for your birthday</li> <li style="font-weight: 400;">One-time home office stipend</li> <li style="font-weight: 400;">Annual professional development budget</li> <li style="font-weight: 400;">Quarterly well-being stipend</li> <li style="font-weight: 400;">Considerable paid parental leave</li> <li style="font-weight: 400;">Employee referral bonus program</li> <li style="font-weight: 400;">Other benefits (life/AD&D, disability, EAP, etc. - varies by country)</li> </ul> About Mozilla  Mozilla exists to build the Internet as a public resource accessible to all because we believe that open and free is better than closed and controlled. When you work at Mozilla, you give yourself a chance to make a difference in the lives of Web users everywhere. And you give us a chance to make a difference in your life every single day. Join us to work on the Web as the platform and help create more opportunity and innovation for everyone online. Commitment to diversity, equity, inclusion,